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Who has access to your data?

As younger generations become more prevalent in the work force and as technology advances, we’ve noticed an increase in the use of personal devices like mobile phones, tablets, and laptops when employee’s are working remotely. Have any of your employees ever worked from home? Starbucks? or the airport? 

If the use of personal devices or remote working in personal (or public) spaces exist in your organization, how do you know if you or your data is secure?

Here are a few questions to consider when evaluating how you manage your organizations data across employees:

Star spangled banner battle

Question 1 – Would you know if your receptionist was looking at executive level files? 

What controls do you have in place to make sure employees aren’t able to access resources they shouldn’t?

Question 2-  Do you allow employee’s to access resources on personal devices?  

What kind of visibility to non-company owned (personal) devices does your organization have?

Do you know if/when these devices access your company data?

Star spangled banner battle
Star spangled banner battle

Question 3- How would the competition see a breach in your organization?

(Consider if your receptionist did have access to executive documents and accidentally published those files publicly? ..or a disgruntled employee purposefully shared private company data?)

How could that affect your organizations reputation? How could the competition take advantage of a situation like this?

Why managing access to your data is important

The reason this is so important is that most security risks and threats to an organization occur because of inadequate or improper management of data access. Not only can internal unauthorized access of data cause issues such as disclosure of sensitive, confidential, or embarrassing information, but it can expose an organization to external threats as well.

Some of the risks of improper access control:

  •  Disruption of services due to being unable to access company data or use of computer processes
  • Financial Loss from theft, blackmail or loss of productivity
  • Legal implications due to security breaches  
  • Disclosure of company data
  • Reputation Loss due to leaked sensitive information, security breach or lack of continued credibility. 

Making sure your data is protected and accessed only by the right employees, on the right devices and in the right locations is a safe guard that protects organizations against risks. It also gives you peace of mind knowing only authorized users are able to access the correct information and mitigates security threats. 

How we can help

The good news is we’re here to help! If you would like assistance implementing and managing the secure, easy access of your organizations resources (without compromising security) you are in the right place! 

Key features of teaming up with us to implement managed access of your data:

  • Convenient access to data in a control, secure way
  • visibility and risk management of users and groups
  • Single sign on for secure access to applications
  • Audit trails of administrative actions, and established policies to enable acceptable and secure access to applications

Reach out to us today to learn more about the importance of managing how (and where) your company data can be accessed! 

We look forward to hearing from you, 

The Total Cloud IT Team